How Visitor Management Systems Can Benefit Care Facilities

With visitor restrictions in Care Facilities easing, it’s important that facility staff have sufficient digital systems in place to manage visitors and safeguard residents and staff. Not only can visitor management systems improve visitor experience, they can also reduce administrative burden on care home staff, who already face busy and pressured day-to-day schedules. With care staff under more pressure than ever, it has never been so important to utilise technologies that help to ensure care home staff can focus more time on the care and wellbeing of residents.


Paper-based visitor books and simple tablet-based visitor systems offer limited, non-compliant data collection, lack the security and safety provision required and don’t go far enough in providing relevant and useful safety and compliance features.


So what are the benefits to care facilities of a comprehensive visitor management system?


Prepare visitors ahead of their appointment


Welcome visitors and ensure they receive important information before they arrive, such as policies and questionnaires by pre-booking visitors in ahead of their appointment. When visitors are pre-booked into EntrySign, a professional confirmation email is sent automatically. Visiting time and date, an interactive map and directions, a quick sign in QR code and a calendar attachment can be included, creating a smoother visitor experience.



Save time with self-service sign-in and seamless integrations

Visits from family and friends are incredibly important for the well-being of residents. With a sign in system in place, visitors can more easily be managed, allowing staff to focus their time on resident care and other tasks. Self-service options provide a swift and streamlined sign in process, without needing a receptionist or staff member to be present.


A range of features and integrations can reduce paperwork and administration time by digitising data, creating instant reports and automating manual tasks. EntrySign can also be integrated with time and attendance, payroll and HR systems. Improving awareness of visiting rules and policies before and during the sign in process also saves time..


Improve care facility security and safety


Care facilities homes should feel safe and comfortable for both residents and staff. Part of that is keeping the premises secure. Along with other obligations, facilities have a duty to ensure data is managed and stored securely and the risk of intruder entry is low. Sign in systems provide extra surveillance and security, retaining an accurate and secure record of everyone on-site both currently, and in the past.

Designated staff members can view, filter and find important information, such as visitor details, photographs, signatures and answers in EntrySign’s Back Office Suite. Individuals can even be added to a restricted list to flag them in the system and holt the sign in process. EntrySign can also directly integrate with door access control systems, such as Paxton, Stanley and Act; creating one single secure entry solution.


EImprove care facility security and safety

Care facilities homes should feel safe and comfortable for both residents and staff. Part of that is keeping the premises secure. Along with other obligations, facilities have a duty to ensure data is managed and stored securely and the risk of intruder entry is low. Sign in systems provide extra surveillance and security, retaining an accurate and secure record of everyone on-site both currently, and in the past.


Designated staff members can view, filter and find important information, such as visitor details, photographs, signatures and answers in EntrySign’s Back Office Suite. Individuals can even be added to a restricted list to flag them in the system and holt the sign in process. EntrySign can also directly integrate with door access control systems, such as Paxton, Stanley and Act; creating one single secure entry solution.


Be prepared in the event of an evacuation


With while caring for disabled and vulnerable residents, it is important to make sure appropriate emergency evacuation procedures are in place. Visibility of who is on-site and who requires assistance is also important.

This is why EntrySign can integrate directly with fire alarm systems, automatically triggering the evacuation procedure when the alarm sounds. This procedure sends an up-to-date evacuation list (with those requiring assistance highlighted) to multiple email addresses and printers automatically. People can easily be marked as safe with the EntrySign Live web-app from a mobile or tablet device.


Facilitate safe visiting


Post-pandemic, it remains vital to ensure your facility has all necessary measures in place to keep vulnerable and elderly patients protected.


A good visitor booking system such as EntrySign, can stagger visitor arrival times automatically, manage on-site personnel numbers and provide a range of screening and infection control solutions.


To find our more about how EntrySign can transform your Facilities Visitor Management, click below and one of our product specialist will be in touch.


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